Small Capital Grants Scheme Form

Small Capital Grants Scheme Funding 2025/26

Please note that there are significant changes to the application process in this financial year, as detailed below:

Applications are invited on a first-come, first-served basis until 30th November 2025 or until all funds have been awarded, whichever comes first.
Applications can include requests for works and equipment on the same application form.
IT equipment and vehicles will not be eligible for funding (except for newly registered providers).
Contractor quotes must be uploaded with your form in order to submit your application.
The Welsh Government maximum threshold of funding for childminders will be £7,500.00.

All CIW registered childcare providers are eligible to apply if they have already received the Childcare Offer Small Grant Scheme in previous years.

Panels will be held on the below dates. To ensure timely processing of your application and supporting documents, and to allow sufficient time to address any queries, please submit your application and all supporting documents no later than one week prior to the panel date.

Friday 1^st August 2025
Monday 1^st September 2025
Wednesday 1^st October 2025
Monday 3^rd November 2025
Monday 1^st December 2025

The FINAL closing date for this submission will be on Sunday 30^th November 2025.

If you have any queries, please contact us on 01554 742596 or email smallgrantscheme@carmarthenshire.gov.uk

Carmarthenshire County Council Small Capital Grant Application Form 2025/2026

All relevant sections must be completed. Please note that failure to provide any information and subsequent evidence requested in this application form may result in the application being rejected.

Is your Provision registered with an umbrella organisation?(Required)

Yes

Please state which organisation?(Required)

Please note your application should have been discussed with your Development Officer prior to submission

Please provide your membership / registration number?(Required)

Please note your application should have been discussed with your Development Officer prior to submission

Is your Provision registered on Dewis Cymru?(Required)

Yes

Does your Provision accept children accessing any of the following? Select all that apply(Required)

30-hour Childcare Offer

Early Education

Flying Start

None of the above

Provider details

Full name of Provider(Required)

Name of individual submitting the application(Required)

Setting address and postcode(Required)

Telephone number(Required)

Email address(Required)

Do you own the building childcare is provided from?(Required)

Yes – Mortgaged

Yes – Other

No – Leased

No – Council

No – Other

If "Yes – Other", please provide details(Required)

If "No – Other", please provide details(Required)

Registration

Are you registered with Care Inspectorate Wales (CIW)?(Required)

Yes

Please explain why you are not registered with Care Inspectorate Wales (CIW)? When do you intend to become registered?(Required)

Please provide your Care Inspectorate Wales (CIW) registration number(Required)

How many children are you registered for?(Required)

Are you intending to increase your registered places or opening hours in the next 12 months?(Required)

Yes

Please provide further details(Required)

Are you regularly updating your information on Dewis Cymru?(Required)

Yes

Type of Provision

What type of childcare provision is your Setting?(Required)

Day Nursery

Cylch Meithrin

Local Authority

Childminder

Out of School Childcare

When is the childcare delivered? Select all that apply(Required)

Full Day

Half Day

Wrap Around Care

Term Time

Holidays

All Year

How is your Provision managed?(Required)

Privately owned

Registered charity

Voluntary Management Committee

School run

Other

If other, please give details(Required)

Language

What language category best describes your Provision?

Welsh Medium Setting

Welsh and English Medium Setting (primarily Welsh speaking, with some English)

English and Welsh Medium Setting (primarily English speaking, with some Welsh)

English Medium Setting

Funding

Have you been awarded any funding from the Small Capital Grant Scheme in the last financial year?(Required)

Yes

Please confirm the amount you were awarded(Required)

Please confirm the total amount you are applying for this year(Required)

Please provide a paragraph outlining why this investment is required(Required)

Describe the positive impact it would have on the services you deliver and how the funding would improve the experience for the children in your care. You may wish to include any CIW and Environmental Health recommendations, strengthening your Welsh Medium, improving your links with local schools and community hubs, increasing your childcare places and improving the quality of your childcare. PLEASE NOTE: If photographic evidence and CIW / Environmental Health recommendations are not provided, we will be unable to progress this application.

Please select below the category of funding required(Required)

Please note if you require more than one category, there will be an option to select more further down

Refurbishments

Redecoration

Replacing / repairing fixtures and fittings (I.E. kitchens and toilets)

Improving indoor equipment / furnishings

Improving outdoor equipment / furnishings

Please give further information on the refurbishments / redecoration you are requesting(Required)

Please upload your first quote for any works you are requesting(Required)

PLEASE NOTE: You will need to provide three like-for-like itemised quotes from reputable contractors. Failure to provide quotations will result in this application being automatically rejected.

Max. file size: 200 MB.

Please upload your second quote for any works you are requesting(Required)

Max. file size: 200 MB.

Please upload your third quote for any works you are requesting(Required)

Max. file size: 200 MB.

Please provide a link to each item you are requesting(Required)

Please use one row per item you are requesting. To add another row, click on the blue plus on the right hand side of the row

Do you require another category of funding?(Required)

Yes

Secondary category of funding

Please select below the category of funding required(Required)

Refurbishments

Redecoration

Replacing / repairing fixtures and fittings (I.E. kitchens and toilets)

Improving indoor equipment / furnishings

Improving outdoor equipment / furnishings

Please give further information on the refurbishments / redecoration you are requesting(Required)

Please upload your first quote for any works you are requesting(Required)

PLEASE NOTE: You will need to provide three like-for-like itemised quotes from reputable contractors. Failure to provide quotations will result in this application being automatically rejected.

Max. file size: 200 MB.

Please upload your second quote for any works you are requesting(Required)

Max. file size: 200 MB.

Please upload your third quote for any works you are requesting(Required)

Max. file size: 200 MB.

Please provide a link to each item you are requesting(Required)

Please use one row per item you are requesting. To add another row, click on the blue plus on the right hand side of the row

Required supporting documentation

The below supporting documents are required to ensure that you meet the necessary criteria for the approval of your application. PLEASE NOTE: If any of the required documents are not provided, we will be unable to progress this application.

Please upload a copy of your most recent business / operational plan(Required)

Max. file size: 200 MB.

Please upload a copy of your current statement of purpose(Required)

Max. file size: 200 MB.

Please upload evidence of tenure for a minimum of 5 years (if the building is leased)(Required)

Max. file size: 200 MB.

Please upload evidence of ownership of premises(Required)

Max. file size: 200 MB.

Please upload a copy of constitution / governing document (if applicable)

Max. file size: 200 MB.

Please upload written permission from the landlord for any works to be completed (if applicable)

Max. file size: 200 MB.

Please upload proof that work is a requirement by CIW or Health and Safety (if applicable)

This proof is required if you are applying for funding based on the need to comply with regulations set by Care Inspectorate Wales (CIW) or health and safety standards.

Max. file size: 200 MB.

Please upload any additional evidence to support this application

This is an opportunity to provide any extra documentation or information that strengthens the application, such as reports, testimonials, or previous successful projects.

Max. file size: 200 MB.

Photographs to accompany application

Photographic evidence is required to assist us in making decisions at panel. If you are requesting refurbishments / redecoration / replacement or repairing of fixtures and fittings, please upload photos of the current area. If you are requesting indoor or outdoor equipment, please upload photos of the area and the current equipment you have. PLEASE NOTE: If photographic evidence is not provided, we will be unable to progress this application.

Please upload any photographs you would like to submit alongside your application(Required)

Max. file size: 200 MB.

Please upload any photographs you would like to submit alongside your application(Required)

Max. file size: 200 MB.

Please upload any photographs you would like to submit alongside your application

Max. file size: 200 MB.

Please upload any photographs you would like to submit alongside your application

Max. file size: 200 MB.

Please upload any photographs you would like to submit alongside your application

Max. file size: 200 MB.

Declaration

Declaration(Required)

I confirm that:

1. If successful, I understand that I will have to sign and agree to the terms and conditions associated with this grant.

2. I am prepared to commit to offering childcare for a minimum of 5 years from the date of payment and acknowledge that if I stop offering childcare places or accept privately fee-paying children over those receiving Welsh Government funded childcare, then I will be required to repay all or part of the grant funding.

3. I understand that successful applications will receive funding in advance and I will be required to submit copies of receipts / invoices for audit purposes.

4. I will complete the all the relevant paperwork in a timely manner and return to the Small Capital Grant Team.

5. If I am not a registered Setting upon submitting this application, I will become registered as soon as possible and update the Small Capital Grant Team to let them know I have registered. I understand that failure to become registered will result in any funding being reclaimed.

I confirm that I have read and agree to the above

Unfortunately, as you have indicated that you are not currently registered with an umbrella organisation, you are not eligible to submit an application for the Small Capital Grant Scheme 2025–26. We encourage you to complete your registration with an umbrella organisation and reapply once this has been done.

Unfortunately, as you have indicated that you are not currently registered with Dewis Cymru, you are not eligible to submit an application for the Small Capital Grant Scheme 2025–26. We encourage you to complete your registration with Dewis Cymru and reapply once this has been done.

Unfortunately, as you have indicated that you are not currently offering Flying Start, Childcare Offer or Foundation Learning, you are not eligible to submit an application for the Small Capital Grant Scheme 2025–26. Please contact the Family Information Service if you require any further information.

Cymraeg

Small Capital Grants Scheme Funding 2025/26

Carmarthenshire County Council Small Capital Grant Application Form 2025/2026

Provider details

Registration

Type of Provision

Language

Funding

Secondary category of funding

Required supporting documentation

Photographs to accompany application

Declaration